BY-LAWS OF THE FAYETTE COUNTY
Name and Purpose
Section 1-Name: The name of this organization is the Fayette County Republican Party and shall be referred to as the FCRP throughout this document.
Section 2-Purpose: The purposes of the FCRP include, but are not limited to, the following:
A. Electing Republican candidates tooffice on the national, state, and local levels.
B. Recruiting Republican candidates to run for office.
C. Assisting the Tennessee Republican Party and the Republican National Committee.
D. Recruiting membership in the Republican Party at all levels.
E. Promoting public awareness of the Republican position on public issues and fostering good citizenship in general.
F. Increasing the effectiveness of our members in the cause of good government through active political participation.
G. Raising funds for Republican election campaigns and for promoting Republican ideals.
County Executive Committee
Section 1-Governance: The affairs of the FCRP shall be governed by the County Executive Committee in accordance with the by-laws ofthe Tennessee Republican Party and the by-laws contained herein.
Section 2-Officers and Terms:The County Executive Committee shall consist of Chair, Vice Chair (opposite sex as Chair), 2nd Vice Chair (opposite sex as Vice Chair), Secretary,Vice Secretary, Treasurer, Vice Treasurer, immediate Past Chair, all State Executive Committee members representing the county, Chair of the Republican Women's Organization and the Young Republicans (or in their absence, a representative of those constituencies appointed by the State Chair).
Section 3-At Large Members: There shall be five (5) at-large members of the County Executive Committee.
Section 4-Absence of Officer:The Vice Chair, 2nd Vice Chair, Vice Secretary and Vice Treasurerwill automatically assume the duties of the Chair, Secretary and Treasurer,respectively, in their absence.
Section 5-Endorsements:Neither the County Executive Committee as a body, nor the Chair, shall endorse any Republican candidate in a contested primary election for local, state, or national elections.
Section 5a-Application:Section 5 above shall not apply to a Chair or Executive Committee Member in primary election in which the Chair or Executive Committee Member, his/her spouse, or his/her immediate family member is a candidate.
Section 6-Attendance of County Executive Committee: Members of the County Executive Committee are expected to attend every meeting. Three successive absences without a valid reason are grounds for removal from the County Executive Committee.
Election of the Officers and At-Large Members of the County Executive Committee
Section 1a-Election of Officers: Chair, Vice Chair (opposite sex as Chair), 2nd Vice Chair(opposite sex as Vice Chair), Secretary, Vice Secretary, Treasurer, Vice Treasurer, to the County Executive Committee shall be made in accordance with the By-laws of the Tennessee Republican Party. (Copies available from the State Executive Committee members.) Generally, officers are elected at county reorganizations held between January 1 and March 31 of each odd numbered year.In the event of the death, resignation, or moving out of the county by an officer, the County Executive Committee shall immediately elect a replacement to serve until the next reorganization.
Section 1b-Election of At-Large Members: At-large members shall be elected during the county reorganizations at the same election and in the same manner as the officers above.
Section 2-Terms of Officers:All officers of the County Executive Committee are elected for two-year terms and are limited to two consecutive full terms in the same office.
Meetings of the County Executive Committee
Section 1-Yearly Schedule of Meetings: The County Executive Committee shall set its schedule at the beginning of each year. This will enhance the committee's ability to plan effective strategies and meetings.
Section 2-Frequency of County Executive Committee Meetings: The County Executive Committee shall meet at least quarterly and shall meet monthly during election years.
Section 3-Special Meetings:Special meetings may be called by the Chair or by any two members of the County Executive Committee in the absence of the Chair with five (5) days notice to the membership.
Section 4-Quorum: A quorum shall be required for the County Executive Committee to conduct business of the FCRP and to vote on any matter presented. A quorum shall consist of a minimum of one-half of the County Executive Committee plus one member of the County Executive Committee.
County Executive Committee Officers' Duties
Section 1-Chair: The Chair shall be the chief executive of the FCRP and of the County Executive Committee.He/She shall be responsible for the management and administration of the affairs of the County Executive Committee and shall coordinate the political activities of the FCRP. He/She shall preserve order and decorum at all meetings.
Section 1a-Special Committees:The Chair shall have the right to appoint all special committee chairs.
Section 2-Vice Chair: The Vice Chair shall perform the duties of the Chair in his/her absence. If both the Chair and the Vice Chair are absent from a County Executive Committee meeting, the County Executive Committee shall elect a temporary Chair topreside at the meeting.
Section 3-Secretary: The Secretary shall take the minutes of each meeting of the County Executive Committee. If the Secretary must be absent from such a meeting, the Vice Secretary shall be responsible. If both Secretary and Vice Secretary are absent from a County Executive Committee meeting, the Secretary shall be responsible for obtaining a replacement. The Secretary shall perform such other duties as may be assigned by the Chair of the County Executive Committee. All records ofthe Secretary shall be and remain the property of the County Executive Committee.
Section 3a-Vice Secretary: The Vice Secretary shall maintain the County Party website including either technical maintenance of the site and its content or liaison responsibility for content with a web hosting organization. The Vice Secretary shall maintain access to a data base of registered Republican voters in the county. He/she shall submit news items as necessary to the Tennessee Republican Party’s Public Events Calendar using the password supplied. The Vice Secretary shall also take the minutes of any County Executive Committee meeting at which the Secretary must be absent and perform such other duties as may be assigned by the Chair of the County Executive Committee.
Section 4-Treasurer: The Treasurer shall be responsible for implementing an internal system of financial controls. He/She shall be responsible for the bank statement and shall be responsible for counting and depositing moneys received by the FCRP. The Treasurer shall report at each regular or special meeting of the County Executive Committee all receipts and disbursements since the previous meeting. All records of the Treasurer shall be and remain the property of the County Executive Committee.
Section 5-Vice Treasurer: TheVice Treasurer shall assist the Treasurer in performing his/her duties.
Removal from Office or Suspension
Section 1-General Misconduct:No motion will be in order to remove an Officer or voting member from the FCRP except for the following causes:
(1)Conviction of a crime; (2) criminal proceedings initiated against the person, or (3) open and notorious support of the Democratic Party or any nominee of the Democratic Party for office.
Section 1a-Temporary Suspension: An officer or voting member may be temporarily suspended pending the final outcome of criminal proceeding initiated against the individual.
Section 2-Procedure: The procedure for removal of an Officer shall conform to the rules and calls of the Tennessee Republican Party.
Section 3-Resignation: No person shall be deemed to have resigned from the FCRP unless that person's written resignation is received by the Chairor Secretary, and accepted by the FCRP.
Funds and Finance
A Financial Review Committee shallbe appointed by the County Executive Committee during the month of December each even year. This committee shall audit the books of the Treasurer during the first ten (10) days of the following month and shall report their finding in written form by January 31 of the following year.
Membership of the Fayette County Republican Party
Section 1-Requirements: A person shall be a voting member of the FCRP or of the County Executive Committee if he/she is a "bona fide"Republican.
Section 1a-Bona Fide: The term "bona fide" means a registered voter residing in the county who is any of the following:
A. A citizen who is generally recognized as being actively involved in the FCRP or State Republican Party.
B. A citizen who has voted in at least two (2) of the four (4) most recentstate and/or local Republican primary elections, or
C. A citizen who upon challenge signs public, written affirmation of allegiance to the Republican Party.
Amendment of By-Laws
These by-laws may be amended by a majority of the full voting membership of the County Executive Committee at any meeting, provided that notice of the meeting at which the vote is to be taken includes a copy of the proposed amendment. Any amendment shall be presented for first and second readings at two separate scheduled meetings of the County Executive Committee prior to a final vote on the approval of the amendment. Any amendment is subject to approval by the Chair of the Tennessee Republican Party.
Limitation on Debate at Mass Convention
No member shall speak more than twice to the same question and no longer than five (5) minutes at any time without the consent of a majority of the FCRP.
These by-laws are intended to be in conformity with all by-laws, rules, and regulations of the Tennessee Republican Party including the Republican National Committee, governing federal and Tennessee statutes,rules and regulation. Any provision found not to be in conformity shall be governed by the Tennessee Republican Party regulations and by-laws. The remaining provisions shall not be affected by the nonconformity of any of the provisions of these by-laws of the FCRP.
Robert's Rules of Order
The most recent revised edition of Robert's Rules of Order shall govern all proceedings on matters not specifically covered by these By-Laws.